Strong end and a stimulating discussion

Simon prepares the last section of his science presentation. He wants to draw a clear conclusion by presenting new findings and discussing them with the audience. As in the beginning and middle part, he is accompanied by his mentor Sarah, who can draw on her wealth of experience and provides Simon with valuable information for his performance.

The first impression at the beginning of a presentation can be reinforced or revised in the closing and the follow-up discussion. It is Simon’s second chance to be positively remembered by the audience.

The majority of presentations end in the classic way: contents are summarized once again. Resulting conclusions and a “thank you” follow before the moderator leads over to the discussion.

 

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The Science Story: Highlights in midst of the speech

Simon is a PhD student and is currently preparing his conference presentation. He has already improved his start after a meeting with his mentor Sarah. Now he asks himself: How can I present the results of my study concisely? What details are my audience interested in and what new insights do they gain? How does the transition between the individual sections work?

 

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First sentence is yours!

Sarah and Simon met at a science conference. Sarah works as a research assistant at the Chair of Migration and Intercultural Communication, Simon is a PhD student. Both meet again two weeks after the conference: Sarah supports Simon in preparing his presentation for the next conference. They discuss the draft and Simon rehearses his presentation. He starts with the sentence “Dear Ladies and Gentlemen…”

 

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Research and emotions

Sarah’s presentation was easily understandable and entertaining. In the discussion she gained new ideas and insights. At the coffee break she is approached by other people who want to learn more about her project. Simon is a PhD student at the symposium and listened to the presentation with interest. He wants to know how Sarah prepared her successful speech.

 

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Present your project with PechaKucha

PechaKucha is a special presentation format that was developed in Japan in 2003 by Astrid Klein and Mark Dytham, two architects working in Tokyo. For the PechaKucha (pronounced: “petschaktscha”, Japanese for “chit-chat”) you use exactly 20 slides which you present in 20 seconds each. Each presentation lasts exactly 400 seconds or 6:40 minutes.

 

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Socialize with small talk

Whether at conferences, job interviews or even more so at networking events: When you want to talk to people you do not know yet, small talk can break the ice. The art of small talk is to find and share common interests. So it is better you don’t go like a bull at a gate.

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Presenting clearly – for scientists and experts

A promising recipe for high-quality presentations is the proper language style: Use plain language! Speak in a way so that you are understood immediately and easily. Allow no space for average presentations.

You can skip the obvious at the beginning like in the following speech excerpt confidently: “Good day, dear audience. It is great that so many of you have appeared. My name is Wolfgang Schneider. I will first provide an overview of the research area, then I will present the methods before I move on to the actual results of our project. For the sake of completeness, I will list the literature sources on my last slide…”

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Presenting successfully across the globe

An expert on your subject, you have registered for an international conference. After weeks of waiting you are reading the message in your mailbox: Your presentation fits well into the program and will be accepted for the conference. Congratulations!

Presenting in your first language is comparatively easy for you. You know your way around the topic anyway. These questions may pop up in your mind when you are accepted to deliver a speech in a foreign language:

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Who is stirring up my presentation?

Do you act confidently in the event of unplanned interruptions and disruptions? You can influence a lot with your personal attitude. As a speaker you are most likely sensitive to any kind of disruption. Can you differentiate between trivial disturbances and those where you need to intervene? With a portion of serenity and good preparation you will act with confidence. And with an entertaining, interesting lecture you will have the audience on your side: They will follow you attentively and can hardly be distracted. In the latter event, it does not have to be your fault: You cannot know in advance whether a listener is ill, mentally worried about her private situation or has another important appointment. As long as there are only individual participants who do not disturb your presentation any further, you can neglect them.

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Climate change impacts presentation style

Cultural development is driven by factors such as language, climate and environment. For instance, how we communicate can be seen in the climate in which we live. In cold climate conditions, we keep our conversation to a minimum – it is rather short and purposeful, and we sometimes seem to be buttoned up.

 

Presentation and language style

The fact that small talk is rather a luxury under adverse climatic conditions can also be seen in the language style: we keep it short, words do not have as many nuances and are clearly and unambiguously defined. In German, many words end in consonants or silent vowels. This language is not as melodic as Spanish, French or Italian because of the less pronounced high and low tones. In these countries, vocabulary and vocal melody are much more variable than in Germany or Scandinavia. Accordingly, body language is much more pronounced under warm Mediterranean climatic conditions.

These differences also affect presentation style: Some words are given more weight, often accompanied by facts and figures – the factual level has priority. As speakers we appear focused and compelling in terms of content, speaking a rather plain language: statements are taken literally, content is more important than the overall picture. The language style is direct and detailed, facial expressions and gestures are less important.

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