The invitation “Tell something about yourself” is one of the classic openings in a job interview. For you, this is about sharing a few highlights from your career. Instead of telling any arbitrary experiences, you share exactly those that illustrate your professional successes and directly relate them to your future job. In addition, you will share one or two aspects that distinguish you and tell something about you as a personality.

 

Less is more: show Quality instead of Quantity

In a job interview, some people introduce themselves by name and finish after just one or two sentences: “My name is Stephen Wagner, my weight is 72 kilograms, my shoe size is 8.75 and I live in Bonn together with my family. I like riding my bicycle and reading a lot of books”. Some of them talk about their family life and leisure activities beyond words. None of this is target-oriented: Of course, the employer would like to get to know more about you personally. On the other hand, avoid talking about it in the first place and avoid talking about banalities. Still others are tempted to retell their entire life story: “I graduated from a business high school in Giessen in 1991. Then I completed vocational training in Frankfurt to become a computer specialist. Then I studied geography. Then I was a PhD student…then a research assistant…then I started my own business…and then…and then…and then…and then…” In fact, not many people care what you did 20 or 30 years ago.

For your presentation it is important to summarize the most important and interesting facts about you concisely. Provide clear evidence of your professional experience and associated soft skills. Just cut them out briefly without putting all facts on the table at once. That way, you are much more likely to arouse the interest of the interviewer and encourage them to dig deeper. This is your moment to address the most interesting details and to demonstrate that you are a good match for your future job, both professionally and personally.

In this way you present yourself far more purposefully than when you clumsily reiterate your resume. The HR people on the other side have your CV spread out in front of them anyway. So limit yourself to the most suitable qualifications and work experience that match the requirements of the advertised position.

 

Behind the call “Tell me about yourself”

By asking about who you are, your counterpart wants to learn more about you. In the subtext, on the other hand, there is always the question whether you are able to get to the point. I have once coached an applicant who has brought with him a CV with a variety of very demanding professional stations. While he has already spread out his CV over seven pages, the applicant did not finish his presentation even after ten minutes, despite a tight time schedule. No doubt about it: This extremely likeable person is highly qualified and knows his professional sector inside out. He had a hard time breaking down his experiences in such a way to introduce himself briefly. Still, this is the only way he can show that he knows what is important. That is why I recommend that all applicants take another close look at their own knowledge base and work out the exact fit – the matching – to the job content of the future position.

This is where the employer sheds light on whether you know your personal strengths and whether you know how to make the best use of them in your future job. In a nutshell: Are you confident in yourself? Do you appear modest? Or do you like to exaggerate? Are you aware of the added value you bring to your employer? Or are you simply applying for a job at random and with no firm intention? The interview is a first practical test of whether you are a good match with the company. Here you will characterize yourself and reveal your personality at the same time.

 

Elevator Pitch in the Job Interview

So how do you keep it short? Preferably with an elevator pitch! In case you have not yet heard of the elevator pitch: This is a short and very concise presentation that will get you to the point in no time at all. Some of them last only a few seconds, some may even last five minutes. The aim of the elevator pitch is to spark the other person’s interest in your topic. This way, your interviewer will listen more closely and ask specific questions. Depending on the situation and setting, you will also have to limit yourself in the interview, often one or two minutes.

As you prepare for your Elevator Pitch, first look at the job posting. Here the employer briefly introduces himself; he describes the tasks of the vacant position, i.e. he explains his “problem” or need. With the listed qualifications or the personal profile of requirements, he or she also shows the appropriate solution. Obviously, there are still many applicants at this point. Now it is up to you not to simply recite your CV, but to highlight specific areas of your professional experience. Furthermore, you want to emphasize certain facets of your personality in a manner that creates as many interfaces between you and the employer as possible. The aim is therefore to show the best possible “matching”.

While the solution to the employer’s problem is initially independent of you, you can now actively contribute with your personal offer. This may include your expertise with all your professional and life experiences as well as your professional qualifications. In addition to this, you can also address soft skills as mentioned in the job posting. You should also consider skills that distinguish you as a person. Again, this is not about proving all the points mentioned, but rather about specifically demonstrating the most important and interesting skills.

You add value to the employer with all your experience, i.e. the employer has a certain advantage when hiring you. Perhaps you support the vision or the why of the company where you apply for? Then you can also highlight this part in your elevator pitch.

You can make the whole thing even more impressive by succinctly highlighting your unique selling proposition (USP). What makes you stand out as a personality and as a specialist? Which characteristic do only you have – or you as one of very few people? This can be a single aspect or a combination of two or three characteristics that distinguish you from all others. Here you can relate your USP directly to your practical work and thus emphasize your benefit for the employer.

It is important to include a call to action in your elevator pitch. What do you want to achieve with your presentation? What should happen after this? Because at this point at the latest, your monolog will turn into a dialog again.

To illustrate, I will provide a fictitious example of an elevator pitch: Suppose you are in a job interview for a position as an environmental protection officer. Here is what you may want to say, once you introduce yourself: “You are looking for a consultant for environmental protection and nature conservation (problem), who also has practical experience in environmental impact studies with her studies of landscape ecology (solution)? For this position, I bring three years of project experience in addition to my Master’s degree in landscape ecology (offer). You will particularly benefit from the fact that I have already worked on and coordinated three environmental impact studies during this time. I have mapped the results and transferred them into information systems (GIS). As mentioned in your job posting, you will use exactly the same system for your studies. This way the training period will be much shorter (advantages). What distinguishes me is on the one hand the entrepreneurial thinking – I already worked in my parents’ planning office, where cost-conscious working was a very important aspect. I have always liked to stand in front of other people: Even in kindergarten I told stories to the whole group of children. Years later, when I worked on three environmental projects, I was one of the speakers who presented the results of our studies. I have inspired many people in the surrounding area for our projects (unique selling proposition, USP). If you are interested to know the biggest challenge I had to master at the time, I will gladly tell you more about it (appeal).”

This elevator pitch lasts approximately one minute and therefore has the ideal length. It contains everything that is important at this point: The reference of the personal and professional experience to the advertised position is just as recognizable as the resulting benefit for the employer. In addition, the applicant contributes a personal anecdote that may be unusual at this point, but which fits perfectly. There is also no clumsy enumeration of personal characteristics in it. Much better: the applicant briefly outlines the most important points.

It also enables the employer to make several points of reference and is a practical invitation to follow up: Which studies did the applicant participate in? What exactly has she worked on? What exactly has she coordinated? Did she work in her parents’ planning office, and if so, how did this work look like? To which audience did she present? What challenges did she have to master? With this presentation, the applicant directly invites further discussion.

When preparing for your presentation, the point is not to recite everything by heart, since the conversation also thrives on the spontaneity of the moment. Of course, you should already know what you are bringing in. You should have practiced your elevator pitch in advance and train yourself according to any questions that may arise. Good preparation raises your confidence enabling you to conduct the conversation in the right direction.

 

“Please describe yourself in one sentence!”

If you usually have one to five minutes for your self-presentation, you may also need to describe yourself in just one sentence. As with the Elevator Pitch, you can also prepare yourself for this. A look at the advertising industry is helpful at this point.

You probably know most of the following slogans:

  • Just do it! (Nike)
  • Yes we can (Barack Obama)
  • “Kids and grown-ups love it so – the happy world of Haribo” (in German: “Haribo macht Kinder froh, und Erwachsene ebenso”)
  • “Quality. Chocolate. Squared.” and “Quality in a Square” (Ritter Sport)

Slogans live from their deliberate shortening. Some are thought-provoking, others are action-oriented, and all of them contain a positive message. On the other hand, they reveal very little information, but that is not the point here either. If you describe your resume and yourself as a striking character, it should be something catchy and memorable that inspires or makes your interviewer think. I myself developed the following slogans during the five years of my self-employment, and I still use some of them today:

  • Feedback for your Presentation
  • Color your Speech
  • Speak to global-minded People
  • Mit Reden Wissen schaffen (Create Knowledge with Speeches; a word play related to “have a say” for the German word “mitreden”; “Wissenschaft” relates to my professional background as well as to one of my target groups, but creating knowledge for “Wissen schaffen”)
  • Reden in der Landschaft (Speeches in the Landscape; relates to my domainde)

For resumes and interviews, you may want to consider a brainstorming to create several options. Once you have developed ten or twenty variations, you choose from the best ones or put them together to create a new slogan. If you are asked later in the interview to “describe yourself in one sentence”, you will be well prepared. The applicant shown above could choose one of the following phrases:

  • “What’s the environmental impact – I will find out for you!”
  • “Your entrepreneur for our environment”
  • “Our environment is my project”

In the interview, you will certainly have to explain your slogan again, so prepare yourself for this! Of course, you can also deliver an impromptu presentation regarding your slogan. Consider what your slogan tells about you as a person. With your answer, you can position yourself very clearly towards the employer. If you are well prepared, this will give you a very good introduction that will be a good base for you during the further discussion.

The last blog reveals why presentations are nowadays different compared to the last century: speeches have become more vivid with anecdotes and stories; furthermore, the interaction between speaker and audience gained a stronger emphasis. In this blog, I will highlight why we do not have to take every common advice from rhetoric trainers at face value. Furthermore, I will deepen the topic of “storytelling”.

 

Good content provides the basis for good presentations

The majority of speech trainers – even those with many years of professional experience – misinterpret one of the most well-known figures on the impact of speeches. The myth, which has been widely spread since 1971, is the mistaken formula: 7 % content – 38 % verbal signals – 55 % body language.

For a successful presentation, good content would therefore be negligible. The author of this study, Dr. Albert Mehrabian, has never been tired of putting these figures into the right context: In reality, they show that in “incongruent” situations we rely more on vocal and body language signals than on the content of the spoken word. We instinctively notice when someone does not express his opinion honestly. So what does this mean for our presentation? As long as we do not talk about feelings or opinions on a topic, the 7-38-55 rule does not apply: it only applies to expressions of feelings and opinions! Only when talking about self-confidence but behaving insecurely – which becomes obvious through body language – do we believe the non-verbal signals of the speaker rather than the content.

We can substantiate this with a little thought experiment: Imagine that someone tells you absolutely nonsense. You are fascinated by his body language and voice, but not in the content itself. Would you believe this person? Possibly yes, but especially where numbers, data and facts play a particularly important role, this speaker would quickly lose credibility with badly prepared content. After all, clean data forms a solid basis for such presentations, especially in science or business communities. If you are well prepared and present with your personality, if you are also completely with yourself in the speech, body and voice will follow almost automatically.

 

Beware of relevant rhetoric hints

Beware also of some other rhetoric tips! Many of the relevant guidebooks warn that we should not cross our arms or not put hands in our pockets. As a trainer and presentation coach, I see speakers who do just that – and it most commonly does not have a negative effect on me. On the contrary, the speakers even radiate a certain looseness and uninhibitedness. As long as this does not turn into a permanent attitude, there is nothing wrong with it. Only the combination of crossed arms with other characteristics such as an insecure or fragile voice or previous intimidation of the speaker by an aggressive audience may condense signs of insecurity. On the contrary, dynamic speakers reveal active facial expressions and gestures, may even have a hand in their pocket, but do not play around in it and take it out of their pocket after a short time.

Why do people cross arms? Among the more common interpretations are: they want to separate themselves, seek personal protection, are disinterested or act reluctantly when standing in front of an audience. In addition, crossed arms or hands in pockets can also simply reflect a relaxed posture. In dialogue, I also like to listen to my conversation partner with pleasure and attention. In short: We should not interpret body-language signals hastily, but also place them in their current context: Not everyone crossing their arms is insecure or averse to their audience. Communication and body language are very individual.

 

“Remarkably” and effectively staged for the audience

When I started teaching lectures and seminars at the University in 2008, I did not always feel established in what I passed on to the students. At that time, I felt relieved having quite a safe distance to the students: there were large tables, a lectern or the inevitable video projector between us. Due to the clear feedback, I quickly learned to deal with closeness and to build a much more personal connection to the students. By breaking down or bypassing these barriers, we were soon able to enjoy exciting discussions much more often instead of rather distant frontal lectures. We can state that the closer we are to the audience, the stronger the effect of our presentations usually becomes.

How can you stage your appearance when you are announced as speaker? Frank Asmus, director and coach for excellent presentations, recommends that you best come on stage from the left side – for strategic reasons, because we humans think from left to right, at least in the western hemisphere. During the presentation, you stand at the front of the stage while sharing something personal, whereas the back of the stage is good for argumentation, Asmus says.

Often we can observe speakers who seem to wander aimlessly around the stage. I have talked to some speakers about why they do this. The following reasons are most common: they derive their stage fright and want to show sovereignty in their presentation; they want to be physically present and radiate a certain dynamism; they ensure a high level of attention from the audience. The opinion of the audience may only partially agree with this. Frank Asmus recommends that we, as speakers, stage our presentation in a much more targeted manner: ideally, we start from the middle of the stage. Professional speakers pay attention to the triad of their presentation: the main part of a speech consists of three sections: They stand on the left side of the stage when sharing the first section, in the middle when delivering the second and on the right side while telling the third part of their speech. The conclusion or summary follows again from the middle of the stage. If a discussion follows here, we can take up the corresponding positions again – depending on which section of the presentation we are currently discussing. Frank Asmus also points out that this structure requires a very specific preparation. I have had very good experience with this myself.

 

Presenting facts and figures in an entertaining way

Professional speakers prepare very conscientiously and in detail for their performance. Beyond content, they score points with their audience above all with personality and their very individual style. Following I will analyze some of the best speeches.

Can you present dry facts and figures in an entertaining way? In his TED Talk “The best stats you’ve ever seen” from 2006, Hans Rosling vividly shows how birth rates and life expectancy are developing worldwide. His enthusiastic and lively manner in combination with the animated graphics makes this talk not only unique, but also memorable: Rosling takes enough time to explain the graphics to his audience – with all the important information, simple and to the point. His audience can therefore follow quickly, also in terms of content. Rosling’s enthusiasm is contagious, and so he captures his audience at the latest when his voice almost overturns. Nevertheless, this part of his presentation is well-rehearsed, which is evident in the speed of the turn of the year in the animation. Almost casually, Rosling also exposes false myths about “developing countries”.

The data Rosling presents tells a story of its own. He does not simply recite his data in a series of dry figures, but rather puts them in a clear developmental context: What is the starting point in 1962? Where do we stand in relation to this in 2003? What has happened in the meantime? Rosling highlights individual dates or countries and provides detailed information on them. In combination, he shares short and in the further course of the presentation also several personal anecdotes. This makes the content most catchy and easy to understand.

To anyone who wants to present statistics and developments in an entertaining way, I can highly recommend watching this video, especially the section between 3.18 and 4.55 minutes discussed here.

 

Storytelling and dramaturgy

Another master of storytelling was undoubtedly Steve Jobs. Jobs has managed to promote Apple products by telling compelling stories – and in a very different speech, the 2005 Stanford Commencement Address uniquely summarizes his own personal story.

In this speech, Jobs first creates a personal connection with the audience by complimenting them on his lack of a college degree: “You passed college. I myself did not graduate college… I have never been this close to graduation.” The audience is already cheering.

The following is the triad described above, also highlighted by Frank Asmus: “Today I want to tell you three stories from my life. That’s it. No big deal. Just three stories.” In the first story, Jobs puts his biography in context (“Connecting the Dots”): he sees no point in his studies, drops out of college and thus joins his calligraphy course. In retrospect, Jobs reinterprets this course as an excellent further education, because it established a basis for creating fonts on the Mac. He concludes with the statement “You have to trust in something…and it has made all the difference in my life.”

The second story is about love and loss. Here the dramaturgy resembles an exciting roller coaster ride: from a typical garage start-up to a two-billion-dollar company within ten years. “And then I got fired! How can you get fired from a company you started?” and “I still loved what I did…I was still in love. And so I decided to start over.” The story provides several surprising and therefore even more dramatic twists. In addition, Jobs here places the initial “heaviness of being successful” against the “lightness of being a beginner again”. It is the classic story of the Prodigal Son who finds his way back to his family. The speech contains marked words, which he always tells pictorially: “It was awful tasting medicine, but I guess the patient needed it. Sometimes life hits you in the head with a brick.” Jobs concludes this section by emphasizing: “So keep looking until you find it. Don’t settle.” With the repetitions Jobs seems even more haunting, similar to Martin Luther King with his repeated appeal “I still have a dream…I still have a dream.”

The third section is about life and death: “If you live each day as if it was your last, someday you’ll most certainly be right.” He would change something if he did things on too many days in a row that he did not want to do. Jobs is a master at addressing his audience directly on a given occasion, sharing his personal experiences and including new ways of thinking and views. That follows by the diagnosis of cancer and the realization that his cancer is curable. “Death is very likely the single best invention of Life. It is life’s change agent. It clears out the old to make way for the new.” We should not waste our time and instead follow our inner voice and heart, appeals to Jobs. Again the numerous appeals are striking. Consequently, Jobs ends his speech with a triple appeal: “Stay hungry. Stay foolish.”

Jobs also reveals unexpected weaknesses in this speech, which I would advise against in your future presentations: Instead of hiding behind a podium, you create as direct a proximity to your audience as possible – as I described at the beginning of my own example. Jobs reads most of the text here; I recommend speaking as freely as possible or using small notes only. Since his facial expressions and gestures appear distinctly reduced, Jobs does not convey the otherwise present own wow feeling on this occasion. His emotions are relatively manageable despite of the many personal stories.

What we can learn from Steve Jobs, on the other hand, is to share very personal stories. In a business context, these stories should of course fit as anecdotes or parables: after all, we do not tell stories for the sake of the story, but always in keeping with the occasion. What always works in business: That we can weigh up our experiences and the insights we gain from them. Jobs uses easy-to-understand language with clear messages and gets to the point quickly, without getting bogged down in content. It is no coincidence that Steve Jobs is one of the key figures who has left his mark on the 21st century. Jobs has indeed delivered many outstanding speeches.

How do you make your mark on your audience? What makes a great speech for you? And what role models do you have when you present yourself to an audience?

Presentations are nowadays different from those of the past. To convince and inspire your audience, you have to meet completely different expectations today than 20 years ago. Nowadays, personality is key, as is combining numbers, data and facts with short stories and anecdotes that provide new context for the audience. By the way: Instead of frontal lectures in which information is hammered into our audience, the focus today is on infotainment. Information comes along with entertainment. This is what makes presentations much more effective. The use of new media adds to this. We should never underestimate one thing: The personality of the speaker decides whether his message actually reaches the audience.

Presentation Aspects Old: 20th Century New: 21st Century
Knowledge sharing Pure knowledge transfer, technical Knowledge combined with entertainment (“Edutainment”)
Performance style Numbers – Data – Facts Storytelling
Interaction with audience
Approach “What” is important:
Facts have priority
“Why” is important:
Priority on facts:
Personal motivation is integrated
Hierarchy Patronizingly, authoritarian At eye level, equal
Media use Overhead projector, text-heavy slides with “bullet points”), e.g. in PowerPoint Variety of media: requisites/props, experiments, audience surveys, stimulation of several senses. Photos and images, sounds. Use of short film sequences

 

Knowledge Sharing

In the past, the focus of science presentations was on the mere transfer of knowledge, whereas business presentations used to focus on technical facts. Today, audiences expect not only good information, but also appealing entertainment. “Edutainment”, which is defined in the Gabler Business Encyclopaedia as a combination of education and entertainment, focuses on the playful transfer of knowledge in education and marketing. In this way, knowledge is passed on almost incidentally. Those who enjoy learning will memorize key content more quickly and sustainably – this is the new maxim.

This way, knowledge transfer can be enhanced by personality: sharing personal and practical experiences is more credible. You will reach your audience much faster than compared to a mere contribution of theoretical, learned textbook knowledge. Today’s audience has higher expectations than in the 20th century – and you as the speaker will have to match those expectations if you want to gain respect by your audience.

 

Performance Style

Good speakers today no longer deliver pure frontal monologues. Instead, they interact with their audience. As content marketing specialist Alexa Harrison writes in the blog of communications expert and bestselling author Nancy Duarte: With 30 million PowerPoint presentations every day, 80 % of experts say that their audience is much more attentive through interactive elements than with pure monologues. 70 % of marketing specialists consider this as the key to retaining the target group. Flexible, interactive presentations are more convincing than frontal presentations and are more memorable, says Harrison.

Good stories are another cornerstone: 90 % of people believe that a strong narrative in a presentation is crucial for audience engagement. 35 % of Millennials (Generation Y) say they only engage with content they think has a great story or theme. They compare the present and the future: “What is” and “What could be”.

 

Approach

Stories are most effective the more personal the speaker presents himself. Today, personal motivation, identification with content and the question of “Why” are important speaking parts. Simon Sinek 2009 highlights this in his TEDx presentation “How great leaders inspire action”: Companies like Apple, visionaries like Martin Luther King Jr. and pioneers like the Wright brothers are role models we can use as a guide if we want to be successful in the long term – says Sinek. Personal motivation is always fundamental to this. I have analyzed this TEDx presentation in detail.

 

Hierarchy

During my time as lecturer at the University of Bonn, I loved the courses with students from various disciplines such as geography, geology, biology and agricultural sciences. I also reflected my own time as a student – with the subtle difference that I was now standing on the other side to impart knowledge. My mission at lecturer was to replace the exclusively frontal teaching from the 20th century by interactive methods. This way we experienced controversial discussions and an exchange of new ideas. I also included props (or requisites) and a couple of short videos to diversify the knowledge transfer.

 

Media Use

I would love to believe that professors and researchers today pass on their knowledge through entertaining, varied and exciting lectures and seminars. Today there are many good approaches and bright spots. Yet there is still a long way to go to create more inspiring lectures, as I often find out at open events like the “Dies Academicus”: PowerPoint slides heavily overloaded with text, highly complicated graphics that are hardly explained at all, some small to indistinct photos and professors who talk themselves into trouble, sometimes without a single dot or comma. This is yet another reason for my mission as a trainer and presentation coach to help people deliver high quality presentations.

If you choose PowerPoint, please do so in such a way that your audience can quickly grasp and understand the slides and their meaning. As a speaker you can promote this by presenting just one idea, just one statistic per slide! Slides with clear messages convince the audience much faster and more lasting than complex illustrations.

In addition to the presentation software, you can use a variety of media: Props or live experiments can add value and insight to your audience. In the best case you address all five senses, e.g. by using short film sequences, or you actively involve your audience by integrating surveys into your presentation: This can be the classic question “Who of you…?” followed by raising your hand into the air, or the use of online media with corresponding online surveys. In this way, you can also capture audience opinion at the same time. Programs and apps such as Slido, Poll Everywhere, Polly.now and Mentimeter exemplify the spread of voting tools designed to reproduce survey results in real time. For example, Alexa Harrison estimates that live surveys and survey apps are expected to be applied in two million events and meetings in 2020.

In your opinion, what does it take to be able to deliver an excellent presentation? Share your ideas and experiences in the comments.

With a single speech today, I can reach millions of people. An enormous potential for those who have something to say, who can present authentically and with a certain competence.

Chris Anderson, curator of the TED Talks, names the number of over 1 000 speakers who have already succeeded in doing so by 2016. The 25 most popular TED Talks alone generate a reach of 16 to 56 million clicks each. On YouTube, TED and TEDx Talks now have 30 million subscribers with 4.4 billion clicks.

 

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